POSITION TITLE: FINANCE DIRECTOR
IMMEDIATE SUPERVISOR: DEPUTY DIRECTOR
GENERAL RESPONSIBILITIES: Oversee all functions related to financial management.
EXAMPLES OF DUTIES:
(Note: These examples are intended only as illustrations of the various types of work performed in this position. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Provide financial reports to the Department of Housing and Urban Development (HUD) and the Housing Authority Board of Commissioners.
- Work with independent and HUD auditors to provide necessary information on each program.
- Process biweekly payroll, including filing time sheets, time cards, leave statement, and preparation of 941's, UCT-6's, and W-2's, reporting fringe benefits.
- Journal entries, month end close, account analysis, reconciliation and general ledger maintenance.
- Oversee computer operations, including on-the-job training, program installation and updates, and tape backup.
- Oversee annual inventory in coordination with other department heads.
- Attend Board meetings, providing explanation of financial matters, and prepare minutes.
- Remain abreast of and implement PIH Notices from HUD related to financial management of all programs.
- Remain abreast of changes related to personnel law and other matters, implementing changes into agency policy.
- Keep track of budgets for all programs.
- Prepare annual budgets for Public Housing and Section 8, and conduct annual budget workshop for Board.
- Prepare year-end closeouts for Public Housing and Section 8. Assist with the FDS end of the year close out.
- Ensure compliance with financial reporting requirements for grant programs.
- Administer employee benefit programs – retirement, life insurance, health insurance, worker’s compensation, etc. – including annual review and procurement.
- Develop Annual 5-year plan, strategic planning and Federal Grants management.
- Attend out-of-town training sessions involving overnight travel.
- Annual operating subsidy calculation and submission.
- Monthly Voucher Management Systems (VMS) balancing, reporting and UNA & NRA reconciliation and management.
- Fixed assets and depreciation.
- Review financial reports for Sound Side Apt. and report to the housing authority Board of Commissioners.
- Perform internal audits of financial, personnel, public housing and section tenant files.
- Reconcile grant income and expense, and draw down funds as needed.
- Other duties as assigned.
- Ability to process computerized payroll and accounts payable, applying principles of fund accounting.
- Skill in utilizing Windows-based word processing, spreadsheet, and other programs.
- Ability to train others in the use of computer programs.
- Skill in accessing financial information using automated telephone systems.
- Ability to reconcile bank accounts, both manually and through computerized means.
- Ability to understand, apply, and reconcile various types of financial information.
- Ability to understand and track contracts.
- Ability to understand and apply Federal, State, and agency regulations, guidelines, and policies related not only to financial and personnel matters but also to housing matters as they affect agency computer systems.
- Ability to plan and organize work; ability to coordinate individual work with that of others.
- Ability to prevent and solve problems within assigned authority.
- Skill in making quick, accurate decisions when necessary and take responsibility for decisions.
- Maintain a high degree of integrity and loyalty toward the PHA and its residents.
- Maintain tactful, courteous relations in stressful situations.
- Ability to keep detailed records and prepare reports.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with other supervisors, subordinates, personnel from other agencies, program participants, and the general public.
- Must be bondable.
Bachelor’s Degree with a minimum of two years’ experience in accounting, preferably governmental or non-profit, or an equivalent combination of formal training and experience.
Negotiable to begin, based on experience, with potential adjustments for merit and cost of living, within budgetary constraints. This is a salaried exempt position.